What is the WACC Responsible For?
The WACC team was put in place with the mandate of managing/facilitating all the operational aspects of the Recreational trailer park part of Wesley Acres and to ensure the financial integrity of this part of the Wesley Acres overall mission.
The scope of WACC includes all trailers, mobiles, park models, and the general areas in which they reside.
WACC has no doctrinal influence or authority whatsoever and cannot make recommendations regarding theological issues. Such issues may only be entertained by the Wesley Acres Board. WACC s authority comes from its primary mandate of financial integrity of the recreational campground. As an autonomous business unit team, its activities, policies, and focus will be on ensuring the long-term financial health of the campground.
It will develop annual plans, including revenue and expense projections, and submit these to the Wesley Acres Board for inclusion into the overall annual operating plan of Wesley Acres Inc.
WACC operates as an autonomous committee and is empowered to make decisions and operate as if it were its own business entity and as defined by the Wesley Acres Board budget and annual plan. That said, it is still ultimately made up with a majority of Wesley Acres Board members and is still responsible to the Wesley Acres Board (and the Lord!) and must provide the Wesley Acres Board with regular updates for all significant activities, changes, etc. Responsibilities of the WACC will be to develop a thorough Policies and Procedures manual that will be approved by the Wesle yAcres Board before being presented to constituents of Wesley Acres.
This manual essentially becomes the charter for the WACC and outlines all of the official responsibilities and scope of the committee. The manual will be updated and approved annually by the then current WACC and the current Wesley Acres Board. Any unanticipated issues or circumstances that arise to or within the
WACC and were not contemplated in the P&P manual will be reviewed by WACC and, if required, be presented to the Wesley Acres Board for consideration.
Strategic and project planning, for and by the WACC, will also be vital to the long-term health and effectiveness of the campground. Obviously, these do not take place in isolation, and there is a great deal of crossover between the Wesley Acres Ministry and WACC teams.
Wesley Acres Campground Committee - “Mandate Revised Oct 22, 2011”
The primary mandate of the (WACC) is to ensure the long-term operational viability of the recreational trailer park located on Wesley Acres Inc property .
Additionally WACC provides support the overall WA Ministry and Strategic Plan of Wesley Acres Inc.
Area 1 - Planning and Finances
The WACC, in conjunction with the Executive Director , will develop and recommend long-term strategic plans for the recreational trailer park that will be presented for approval to the EXECUTIVE DIRECTOR and the Board of WA
Area 2 - Campground Policy
The WACC, in conjunction with the Executive Director (or designate of the Executive Director), will develop and implement Policies & Procedures that govern the management of the operational aspects of the recreational trailer park. WACC reports to the Executive Director and EXECUTIVE DIRECTOR approval is required for financial decisions and major changes in policies and procedures. The EXECUTIVE DIRECTOR is accountable to the Board of WA in this area.
General Accountability
The WACC team reports to the ED and is responsible to ensure the long term & operational viability of the trailer park.
To accomplish this WACC has the the mandate of planning and overseeing all the operational and financial aspects of the Recreational trailer park, the related infrastructure, as well as the common areas shared with WA Ministry- such as roads, Hydro, water, sewer.
In addition WACC provides support to the Ministry of WA through consulting and advising regarding Ministry infrastructure, buildings and land.
WACC s authority comes from its primary mandate of ensuring the operational & financial integrity of the recreational campground. To do this WACC develops long range and annual plans, including revenue and expense projections, and submits these for approval & inclusion into the overall annual operating plan of Wesley Acres Inc.
WACC is empowered to make decisions and operate as defined by the approved Wesley annual Budget and Annual Plan and the Long Range Strategic Plan (in the case of multi-year projects and planning ) . That said, WACC is still responsible to the ED and the Wesley Acres Board and must provide regular updates and progress reporting .
Specific Accountabilities
- Plan the long range development of the Trailer Park as part of the WAI strategic plan established by the Board of WA
- Develop and recommend an annual WAC operating plan for the development and maintenance of the Trailer park . Oversee the implementation of the plan in conjunction with the ED
- Develop and recommend an annual WAC financial plan and budget . Oversee the implementation of the plan in conjunction with the ED .
- Develop and maintain as Policies and Procedures manual . P&P manual is to be approved by the ED and the Wesley Acres Board
- Reviews and approves WAI lease applications.
- The Policy and Procedures manual for the WACC outlines all of the official responsibilities and scope of the committee. The manual will be updated and approved annually by the then current WACC and the current Wesley Acres Board. Any unanticipated issues or circumstances that arise to or within the WACC that were not contemplated in the P&P manual will be reviewed by WACC and, if required, be presented to the ED and Wesley Acres Board for approval .
- WACC does the Strategic and project planning, necessary for the long-term health and effectiveness of the campground. In this area WACC works with the ED to coordinate with the Long Range Strategic Plan of WA.
Who is on the WACC?
WACC is comprised of up to 10 Active Wesley Acres Lot Lease Holders. The WACC chairperson is one of the WACC members.
Additional invitees are also encouraged to attend WACC meetings, including the Executive Director, a representative from the board, a representative from Maintenance, and a representative from the Finance committee. If any Wesley Acres leaseholder wishes to attend a meeting or participate in any other way, he/she may simply speak with a WACC member beforehand.
How is the WACC chosen?
The WACC committee was established by the Wesley Acres Board and the committee members were selected by the committee chairman and approved by the Wesley Acres Board.
Who does the WACC report to?
The WACC reports to the ED. WACC is responsible to The Wesley Acres Board for policy and to the ED for operational issues, Financial support, non-doctrinal policy decisions, major capital decisions.
The WACC chair is to bring a current report on WACC to each Wesley Acres Board meeting.
How is the Executive Director linked?
The WACC and Executive Director and Staff work very closely during the year in overseeing the operation of WA Campground , and in supporting WA Inc and WA Ministry.
The Executive Director, as the senior employee of WAI has executive authority over all operational issues at WA including WACC.
Where and When does the WACC meet?
The WACC will meet a minimum of 6 times per year as a full committee, and more often if required. Additional working meetings are often held outside these formal meetings. Meetings are generally held on the property at Wesley Acres. During camping season, it is anticipated that additional meetings may be required in order to effectively deal with the volume of work.
WACC Operating Principles and Procedures
Regular meetings are held a minimum of 6 times per year A WACC team member must attend a minimum of 4 of these meetings or a suitable replacement will be appointed by the WACC and/or Wesley Acres Board for the remainder of the departing member s term Robert s Rules of Order apply to all votes Minutes of each meeting are recorded by the secretary and filed in a binder at the Camp Office.
How are Issues Brought Before WACC?
Issues may be brought before the WACC from any party on or involved in Wesley Acres. A WACC mailbox will be established at the Office to enable people to submit their comments. While issues may be discussed in person with a WACC member, only written submissions will be formally recognized and acted upon.
The Wesley Acres Board:
The Wesley Acres Board can raise issues for the WACC to evaluate or provide recommendations for (providing they do not extend beyond the reasonable boundaries established for the WACC as outlined in the P&P manual)
Leaseholders:
Any leaseholder may bring an issue, opportunity, feedback, or other matter to the WACC by simply providing such comments in writing. As outlined in the policy, anyone wishing to make a non-safety related complaint is asked to pray about their comments/issues and wait for 24 hours prior to submitting them.
Other: Comments or feedback on the campground, P&P manual, WACC team, or any other issue on the mind of a guest, anonymous leaseholder, or other concerned citizen are welcome and may be submitted in writing to the WACC.
What are the Financial Responsibilities of the WACC?
The WACC will prepare an annual zero-based budget to most accurately reflect the upcoming year’s revenues and expenses. Expenses will include allocations from Wesley Acres Inc. for shared resources and facilities. This annual budget will also include accruals for planned major projects and a contingency for unplanned or unanticipated projects. The cash contingency reserve (which does not include accruals for planned major projects) shall not exceed the total of $250,000. Should the reserve increase above that level, excess funds will be returned to Wesley Acres to support additional Kingdom Building.
The annual WACC budget is approved by the WA Board will be presented to the leaseholders at the annual May 24 weekend meeting. In addition, quarterly performance updates against that budget will be prepared and presented to WACC and the Wesley Acres Board.
Longer term projects will be funded over time in advance of the actual project initiation. This reserve will be kept separate from the cash contingency fund, which is essentially un-committed, un-planned funds. Any significant capital or expense projects that have not been accrued for and which cannot be covered by the current cash contingency must be presented to the Wesley Acres Board with a recommendation prior to any commitments being made by the WACC.
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